Features
Asynchronous study
The possibility to study at one's own pace has major advantages both for the employers and the employees.
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This feature allows the employee to complete his/her high-priority tasks without having to leave his/her office in order to attend training sessions. The employee can learn whenever he/she wants, within the time intervals specified by the training instructor. This type of stufy has been shown to be less intimidating for the student that that relying entirely on an instructor. Asynchronous study also enables personalized study sessions. As a result, performance is increased.
The virtual class
This feature comprises a significant amount of AeL services. The Virtual Class is used for synchronous study (instructor-driven training).
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The trainees can be in the same room or miles away: the training session takes place in a similar manner. The trainees can see, hear, and communicate with the trainer via instant messages. All the participants in the training process can be located anywhere in the world. The trainer sends the materials and monitors the training session - both these activities are performed online. Class materials and test can be viewed by all trainees or just by those selected by the instructor.
The virtual library
Its role is to store and to organize significant amounts of information and educational materials.
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The feature allows the information to be organized within the database in agreement with a hierarchy defined by the system administrator. AeL has an organization system of the resources (educational materials, tests, opinion surveys etc.) arranged hierarchically. Practically, any educational material that can be displayed on the customer’s computers can be introduced in the knowledge base. Thus, on a single mouse click we can add, in the course support, any office document (MS WORD, MS EXCEL, MS PowerPoint), movie, HTML or Flash animation. Depending on the access rights, users may have the option to change the structure of the information by adding, modifying, or erasing directories, materials, tests or problems.
Training Records
Offers the possibility to monitor and administrate the information relating to courses, instructors, students, organizational structure, statistics, thus facilitating an optimum allocation of the organization's internal resources over the entire process of continuous training.
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Courses
This function allows the display of all courses for which the user has viewing rights:
- Internal courses: synchronous, asynchronous and open asynchronous
- Auxiliary (external) courses
- Course-packs, which involve establishing the following: relationships between courses, rules, and an order in which they are to be taken.
SIVECO Romania plans to develop a "career path"-module that will facilitate the management and the monitoring of professional development within the organization.
Planner
Enables the management of synchronous courses created with AeL help; the course schedule as well as the virtual/physical classrooms in which the courses are held can be planned. The available functions are:
- Adding;
- Modification ;
- Erasing of a course programming.
It is also possible to send e-mail notifications regarding course-related activities to all users.
Students & instructors
Offers complete information about students and instructors registered in the system:
- Database that stores information about instructors and students
- Details on the activity of the students and of the instructors
Defining the organization
This feature offers the possibility to define and visualize information about the structure of the following: the organization, the subjects, and the classrooms.
- Organizational structure details: the user has the option to introduce new components, to modify the existing ones, and to use a filter for fast search.
- Defining job titles: offers information about the job titles and helps defining them within the organizational structure; a filter is available for fast search.
- Subjects: offers information regarding the areas of study (subjects), the courses, the instructors associated with each study area within the application and the possibility to define new study areas.
- Classrooms: offers information regarding virtual rooms that have been created and the option to modify them.
Reports
This section is intended for the creation and the management of reports and statistics regarding the development of the training process within the organization (the stage of completion of each course, the users implicated in the training process).
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Reports constitute an excellent instrument for the HR department. A vast amount of performance indicators are available for the use of HR managers.
AeL offers reports such as:
- Report of the synchronous courses follow up
- Report of the asynchronous courses follow up
- Report of the end of the course
- Trainee's follow up report
- Monitoring user’s activity report
- User’s history report
- Report of the training plan follow up
- Report of the training plan's history
- Course attendance report: on-line courses only
Administration
This section enables the administration of the users and of their actions within the system. Access is permitted only to the system administrators.
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Discussion Forum
Represents a way of communicating within the institution, publicly or in dedicated groups. Useful information can be presented to those directly involved in the training process, as well as to the rest of the employees. This improves the information flow within the organization and consolidates team spirit.
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DICTUS
This module enables the quick tracking of information in huge volume dictionaries.
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The searches can be exact, approximate, or with substitutes (wildcards) and can be performed both locally (in dictionaries, Windows applications) as well as on the Internet. The module offers an easy-to-use dictionary editor that allows you to continuously enrich the available information, by adding and modifying terms, images, and so on.
